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Coordinator II – Harvard Graduate School of Design

Position Description:
Job Summary :
In the Departments of Landscape Architecture at the Graduate School of Design, reporting to the Program Manager, acts as primary information source and liaison with faculty, staff and students as well as outside the department on matters related to the academic programs. Works with faculty and other staff to support projects, programs, and events including: thesis workshops, reviews, department meetings, open house, admissions, awards and fellowships, exchange programs, summer workshops, accreditation reporting, and course evaluations in addition to others.

-Works frequently with other departments in the School – including academic departments, academic administration, admissions, registrar, and student affairs. Coordinates departmental role in studio lottery, open house, orientation, commencement, as well as other ad hoc events and initiatives.
-With the Thesis Director, coordinates thesis advising, plans reviews (including invitations, travel, schedules, and catering), informs students of and enforce policies and procedures, and coordinates all other aspects of thesis for the landscape architecture department.
-With great attention to detail, manages and updates student records and student information databases. Keeps students informed of their progress toward degree, assigns academic advisors, answers student questions and communicates program related information and policies. Works closely with Registrar on student academic matters, and with the Office of Admissions and Program Director to track pre-requisite requirements.
-Works closely with the Department Chair, Program Director, and Thesis Director to resolve student issues, update policies, and support the LA programs.
-Collects and maintains accreditation materials and coordinates accreditation tasks with Program Manager; maintains various databases and updates the department websites, including researching appropriate program information to be posted.
Attends and organizes (as needed) Department Meetings, Student Meetings/Information Sessions, Student Forum Class Representative meetings, etc.
-Coordinates and completes tasks related to summer programming, and final reviews.
-Oversees student award, prizes, and fellowship application process.
-Participates in coordinating and completing tasks related to school-wide events (both virtual and in-person) such as studio lottery, open house, commencement and related activities. May be called upon to assist with work and events in other Departments and on special projects.
-Supports the Department Chair, Program Director, Department Manager, and Program Manager, as needed

Note: Must be willing to work overtime during peak periods.

Basic Qualifications :
Five or more years of related experience, preferably in an academic setting. Proficiency with Word, Excel, PowerPoint, and web editing.

Additional Qualifications and Skills :
College degree preferred. Essential skills include organization and analytical skills, and a strong aptitude for prioritizing and multitasking under tight deadlines, amid frequent interruption. Must be collaborative and able to work well in a team as well as independently. Excellent customer service including ability to use discretion, good judgment, and work effectively with all individuals. Strong communication skills in person, in writing, and on the telephone.

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

[Full-Time (Salaried)] Salary Range: 65000-75000

Schedule Requirements:

Minimum Requirements:
Physical Requirements :
There are no known physical requirements associated with this position.

Working Conditions :
Work is mainly performed in an office setting.
Level of English Required: Advanced/Fluent

How to Apply:

Apply Online

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