Temporary Program Coordinator (Non-benefits eligible) – Harvard Graduate School of Design
Position Description:
SUMMARY:
The Harvard Graduate School of Design (GSD) educates leaders in design, research, and scholarship. The GSD offers degree programs in architecture, landscape architecture, urban planning, urban design, design engineering, and real estate, as well as advanced cross-disciplinary research programs and a robust calendar of public lectures, exhibitions, and publications. The School’s diverse community of people, programs, and ideas creates a distinctive environment for learning, inquiry, and collaboration.
Reporting to the Associate Director of Academic Administration, this temporary position serves as the primary administrator for the Master in Design Engineering (MDE) program, a collaborative degree with the John A. Paulson School of Engineering and Applied Sciences (SEAS). The position focuses on student services, faculty support, and program operations. As needed, the position may perform similar responsibilities for other Advanced Studies programs, including the Master of Design Studies, PhD and DDes programs.
To apply for this position please email a cover letter and resume to: nlasko@gsd.harvard.edu
TYPICAL DUTIES AND RESPONSIBILITIES:
– Administers the MDE program by coordinating across the GSD and SEAS to support program goals and address operational issues.
– Manages program communications with students, faculty, alumni, Harvard schools, and the Industry Advisory Board, including information on policies, procedures, and course budgets.
– Serves as the primary point of contact for faculty, staff, current students, and external partners for the MDE program.
– Collects, reviews, and processes MDE student reimbursement requests in the Concur system.
– Plans and manages events and meetings for MDE and ASP, including scheduling, logistics, note-taking, promotion, catering, and technology needs.
– Implements MDE and ASP communications strategies for social media, mailings, and print materials; maintains and updates content on website and weekly mailings for MDE and ASP.
– Ensures MDE students can access resources at both the GSD and SEAS; troubleshoots and resolves student issues in collaboration with the SEAS Office of Master’s and Professional Programs and other offices.
– Coordinates logistics for the MDE collaborative studio final review and oversees non-academic aspects of Independent Design Engineering Project I/II (e.g., reviews, budgets, guest critics, scheduling, publicity, and printed materials) on campus and off-site.
– Provides administrative support to MDE program directors and manages MDE-related cross-departmental projects.
Working Conditions:
• This is a fully in person role in Cambridge with occasional trips to the Allston campus.
• Work is mainly performed in an office setting.
Physical Requirements:
• Employee must be able to perform the job in person and on campus. Some physical tasks are required: moving boxes of supplies, sorting mail, setting up and breaking down materials, and catering for events.
• Applicants must be able to perform typical office tasks, including sitting for extended periods, using standard office equipment, and occasionally lifting up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Basic Qualifications:
• HS Diploma or equivalent, required
• 3-5 years administrative experience
• Strong computer skills required including proficiency with Microsoft Office, email and calendar applications.
• Exceptional oral and written communication skills, critical thinking, and problem-solving abilities.
• Excellent editing and proofreading skills required.
• Outstanding customer service skills.
• Ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department.
Additional Qualifications and Skills:
• BA/BS degree preferred.
• Experience in an academic environment preferred.
• Experience working independently, thinking strategically, and providing recommendations on the next steps.
• Professional manner and excellent organizational skills.
• Must work with confidentiality and have good judgment.
• Demonstrated ability to prioritize and execute multiple tasks simultaneously.
• Must be a self-starter and have excellent follow-through skills.
• Must be able to interact professionally with all levels of staff, faculty, potential donors, and the public.
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• The ability to create effective administrative processes and systems is important.
Additional Information
• Please note that to be considered for this position, a cover letter and resume are required with the submission of your application.
• Candidates selected to interview will be asked to complete a skills assessment that includes a writing test.
• Standard Hours/Schedule: 28 hours per week; 4 days/week from 9am – 5pm with a one hour unpaid lunch break.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
[Part-Time (Hourly)] Hourly Rate: 36.9-0
Schedule Requirements:
Minimum Requirements:
Working Conditions:
• This is a fully in person role in Cambridge with occasional trips to the Allston campus.
• Work is mainly performed in an office setting.
Physical Requirements:
• Employee must be able to perform the job in person and on campus. Some physical tasks are required: moving boxes of supplies, sorting mail, setting up and breaking down materials, and catering for events.
• Applicants must be able to perform typical office tasks, including sitting for extended periods, using standard office equipment, and occasionally lifting up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Level of English Required: Advanced/Fluent
How to Apply:
To apply for this position please email a cover letter and resume to: nlasko@gsd.harvard.edu