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Temporary Events Assistant – Harvard Graduate School of Design

Position Description:
Reporting to the Public Programs Coordinator, this 3-month temporary role will assist in performing event support and staffing for public programming at the Harvard Graduate School of Design. The Temporary Events Assistant will provide routine administrative tasks and will be on-hand to help staff events. The position involves both daytime desk work and two-three evenings/week to staff events.

Typical Duties and Responsibilities:

• Draft and send dinner invitations and manage RSVP’s.

• Make dinner reservations for groups of faculty and visiting VIPs.

• Book travel and accommodations for visitors.

• Prepare speaker agreements.

• Prepare recording release forms.

• Prepare some event communications using existing templates.

• Staff in-person events.


• 3 years of experience supporting events, or related transferable experience.
• Strong computer skills and familiarity with Mac platforms.

• Excellent oral and written communication skills; outstanding administrative and organizational skills.
• Knowledge of academic communities with an interest in design and arts-related missions preferred.
• Comfort with Excel, Word, and PowerPoint (and/or Keynote); experience with WordPress and Adobe Photoshop desirable.
• Must be comfortable interfacing with people both inside and outside the organization.
• Ability to demonstrate exceptional resourcefulness, creativity, and flexibility; display good judgment; problem-solve and take initiative; exercise tact and diplomacy at all times.
• Must be able to work independently.
• Must have ability to handle confidential materials with discretion.

May require lifting, moving and opening boxes of office supplies, event materials.

This position affords a chance to learn what it takes to produce high profile public events while gaining insight into the wider activities of the Communications department at one of the top design schools in the country.

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

[Full-Time (Hourly)] Hourly Rate: 30-32

Schedule Requirements:

Minimum Requirements:
May require lifting, moving and opening boxes of office supplies, event materials.
Level of English Required: Advanced/Fluent

How to Apply:
To apply, please send a resume and cover letter to Ken Stewart,

Apply Online

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