Job Summary :
The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture, Urban Planning, Urban Design, and Real Estate, with the last three degrees situated in the Department of Urban Planning and Design. The Master in Real Estate (MRE) is a 12-month degree for students seeking to acquire or sharpen traditional real estate skills and carry out real estate that advances beneficial spatial, social, and environmental outcomes. Reporting to the LA/UPD Department Manager, the position supports and coordinates key aspects of the MRE program and serves as the primary point of administrative contact for students and faculty of the program.
Position Description :
-Provides a high level of administrative support, delivered with accuracy, discretion, and good judgment, for MRE program leadership.
-Serves as primary point of contact and communicates proactively and effectively with faculty regarding all MRE administrative matters including but not limited to faculty meetings, advising schedules, office hours, and meetings with MRE program leadership.
-Provides limited administrative support for MRE courses, including especially “The Development Project” and “Practicum,” with regard to travel and lodging arrangements, budgets and other administrative matters.
-Serves as primary point of contact for MRE students with regard to a variety of administrative matters and maintains student records with regard to curricular progress and similar matters.
-Coordinates the admissions process, including all meetings of the admissions committee.
Serves as primary point of contact for potential program applicants, replying to email and telephone inquiries about the program.
-Serves as primary point of contact for individuals at other Harvard schools and for individuals outside of Harvard who are interested in learning about the program.
-Oversees administrative matters related to public events such as lectures, including publicizing such events, assisting guest speakers, and other necessary tasks.
-Manages MRE website and social media, keeping information up-to-date.
-Works with MRE program leadership, UPD Department Manager, and Academic Administration Business Office to track discretionary spending and program budgets; processes reimbursements and pcard receipts and reconciles corporate cards on a monthly basis.
-Works frequently with academic affairs staff and other departments in the GSD to coordinate and execute program-specific and School-wide tasks, including studio lottery, search committee meetings, pre-term workshops, orientation, open houses, welcome receptions, end of year celebrations, and commencement, as well as other ad hoc or special events and initiatives.
-Assists UPD Department Manager and faculty program leadership with onboarding of voting and non-voting program faculty, and tracking faculty information in databases.
-Provides general office support including ordering office supplies, maintaining faculty resource room, purchasing parking passes, updating department office labels, responding to walk-in inquiries, managing office resources such as copiers, monitoring department and program email addresses and voicemail, answering department/program phones, providing office coverage, and other administrative support duties.
-Provides support to UPD department chair, program directors, and department manager as needed, including special projects, proofreading documents, and other administrative support duties as necessary including individual or team projects such as assisting with course field trips and coordinating committees; Provides support to UPD department and other academic departments and programs as needed; additional duties and special projects to be assigned.
Basic Qualifications :
-HS Diploma or equivalent
-5+ years of administrative support experience in a high-level environment required, with demonstrated experience in office administration and customer service, ideally in a University of similar environment.
-Strong writing, editing, and proofreading skills.
-Proficiency using a variety of computer software and systems, including all MS Office programs.
-Working knowledge of office processes and related computer software and electronic communications tools.
Additional Qualifications and Skills :
-Bachelor’s Degree preferred
-Ability to organize work and multitask in an environment that demands completion of a variety of tasks in sometimes time-compressed situations.
-Professional manner and excellent judgment with regard to confidentiality and public presence.
-Able to interact professionally with all levels of faculty, potential donors, and the public.
-Ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department.
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
[Full-Time (Salaried)] Salary Range: 65000-75000
Must be willing to work Monday-Friday, 9-5, and overtime during peak periods. In order to be considered for this position, a cover letter describing the background of the candidate and why the job is appropriate for the candidate must accompany submission of a resume.
Work is mainly performed in an office setting.
Level of English Required: Advanced/Fluent
How to Apply: