Facilities Operations Assistant – Harvard Graduate School of Design
Position Description:
Job Summary:
The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines—architecture, landscape architecture, urban planning, urban design, design engineering, and real estate—as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school.
Reporting to the Associate Director of Facilities Management, this position is part of the facilities team that is responsible for the stewardship, maintenance, and repair of the Graduate School of Design which encompasses 250,000 sq ft spread over nine buildings. Work can include the following types of repairs/maintenance: carpentry, door hardware, furniture repair/assembly, heating and cooling issues, lighting, moving, painting, and plumbing.
Position Description:
TYPICAL DUTIES AND RESPONSIBILITIES
• In collaboration with the Facilities Coordinator, manage the work order system which includes creating, responding, completing, and tracking work orders daily.
• Completes minor repairs to systems and equipment including, but not limited to carpentry, door hardware, furniture repair/assembly, heating and cooling issues, lighting, moving, painting, and plumbing. Completes work requests, maintenance projects, and operational assignments with minimal supervision.
• Follows up with faculty, staff, and students to make sure work orders are completed properly.
• In consultation with the Associate Director of Facilities Management, determines what can be performed by facilities, or by an outside vendor.
• Ensures that properties are maintained to Harvard standards for all physical aspects of buildings, systems, and grounds.
• Performs routine inspections of buildings to ensure that egress paths are clear and maintained.
• Performs regular site walk of all properties to ensure normal operations and notify Associate Director of any changes in normal operations. Creates and completes work orders associated with these inspections and makes arrangements for service calls and repairs if needed.
• Coordinates and performs office moves in conjunction with Facilities Coordinator
• Receives, assembles, delivers and sets up office furnishings and equipment
• Maintains furniture inventory, makes repairs and refinishes furnishings;
• Assists in the set-up of furnishing, accessories and equipment for events including commencement, symposia, conferences, lectures, reviews, meetings and receptions.
• Occasionally subject to after-hour calls for emergency and critical situations.
• Assists with snow removal.
• Assists with mail delivery.
• Assists with all other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
• There are no supervisory responsibilities required of this position.
Please note that in order to be considered for this position, a cover letter and resume are required with the submission of your application.
Physical Requirements:
This position requires walking to multiple locations. Position will involve frequent bending and reaching, and lifting of materials of up to 50 pounds, climbing of ladders; hazards of working with tools; snow removal. This is an in-person/on-site role.
Work Format Details and Work Conditions:
• This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. We regret that we cannot offer VISA sponsorship. .Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
• Work is mainly performed in an office and school setting.
Additional Information:
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
For more information about Harvard GSD see: https://www.gsd.harvard.edu/
Basic Qualifications:
• HS Diploma or equivalent required
• 3+ years in technical training and/or demonstrated experience beyond high school in the following: hardware, woodworking, furniture assembly, and building maintenance, required.
• Must have working knowledge of power and hand tools, and maintenance, construction, or building trades.
• Ability to use computers for work order tracking, required.
• May be deemed critical and must accommodate business demands when Associate Director of Facilities has determined it to be necessary, accept over-time for snow removal, maintenance emergencies, special projects, and peak season hours.
Additional Qualifications and Skills:
• Knowledge of HVAC, plumbing, electrical and carpentry systems preferred.
• Basic computer skills which include the ability to respond to emails and internal department software.
• Demonstrated ability to work in a diverse environment.
• Must maintain a positive attitude, be self-directed and work effectively as part of a team.
• High quality customer service is required.
[Full-Time (Salaried)] Salary Range: 56000-65000
Schedule Requirements:
Minimum Requirements:
Physical Requirements:
This position requires walking to multiple locations. Position will involve frequent bending and reaching, and lifting of materials of up to 50 pounds, climbing of ladders; hazards of working with tools; snow removal. This is an in-person/on-site role.
Work Format Details and Work Conditions:
• This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. We regret that we cannot offer VISA sponsorship. .Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
• Work is mainly performed in an office and school setting.
Level of English Required: Advanced/Fluent
How to Apply:
https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25240&siteid=5341&Areq=67310BR