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Accounting Assistant V – Harvard Graduate School of Design

Position Description:
The Graduate School of Design is one of the world’s leading institutions for the study of architecture, landscape architecture, and urban planning and design. The GSD’s Finance Office manages the financial accounting, operational, planning, and analysis activities for the School.

This position reports to the Controller and is an integral member of the Finance team. The Accounting Assistant will perform a diverse array of accounting, payroll, and financial support duties, and will work closely with staff members throughout the GSD, serving as an information resource and key liaison for financial inquiries. This position provides the opportunity to learn about many aspects of the Finance Office, and to gain a deeper understanding of Harvard financial processes and systems.

Position Description :

Accounting responsibilities include:

Prepare journal entries and uploads to the General Ledger to record income and expense, new grants, accruals, costing corrections, reallocations, etc.
Assist other departments in preparing journal entries, and review submitted entries for accuracy and completeness
Serve as GSD point person on account receivables
Process incoming wires and check deposits, and create corresponding credit vouchers and journal entries
Reconcile monthly cash account balances, online store payments, and other credit card payments
Prepare vendor payments through online accounts payable system (Harvard Buy2Pay)

Payroll responsibilities include:

Process, submit, and troubleshoot electronic I-9 requests for new hires
Prepare weekly work-study reports for the Student Employment Office
Review and distribute temporary payroll reports to Payroll Coordinators across the School
Cross-train to serve as backup for other payroll functions
Financial administrative responsibilities include:
Help to maintain the GSD accounting structure through the Chart of Accounts; create and maintain all account components (funds, activities, roots) in the General Ledger
Create accounts for new research awards issued, and communicate award details to GSD faculty members and staff
Maintain online dashboard system (Harvard PI Dashboard) to track internal research balances; set up new awards, review account balances, and process related journal entries
Maintain electronic files and records for research grants, course and studio listings, publications, etc. across the School
Perform other job related duties as required or as the position evolves

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

[Full-Time (Salaried)] Salary Range: 50000-0

Schedule Requirements:

Minimum Requirements:
Basic Qualifications :
High School diploma or equivalent required
3-5 years related work experience
Excellent computer skills, especially in Excel
Highly organized and detail oriented
Strong communication and customer service skills; ability to build effective working relationships across the team and School
Ability to multi-task and work independently

Additional Qualifications and Skills :
Associates degree in accounting or related degree preferred
Experience with Harvard financial accounting systems or Oracle preferred
Knowledge of PeopleSoft or payroll processing preferred
Understanding of grant processing and Harvard PI dashboard preferred
Level of English Required: Advanced/Fluent

How to Apply:
https://jobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?PageType=JobDetails&partnerid=25240&siteid=5341&Areq=59140BR

 
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